March 10, 2008
Mr. Terence O’Brien
Accounting Branch Chief
United States Securities and Exchange Commission
100 F Street, N.E.
Washington, D.C. 20549-7010
| |
|
|
|
|
RE:
|
|
|
|
SEC Letter dated February 26, 2008 |
|
|
|
|
Re Form 10-K for the Fiscal Year Ended June 30, 2007 |
|
|
|
|
Filed August 27, 2007 |
|
|
|
|
Forms 10-Q for the Fiscal Quarters Ended September 30, 2007 and December 31, 2007 |
|
|
|
|
File No. 1-2299 |
Dear Mr. O’Brien:
We are writing in response to your letter providing comments on the disclosures contained in the
captioned SEC reports. We appreciate your input and trust you will find this letter responsive to
your inquiries. For ease of reference, each of the Staff’s comments is reproduced below in
italics, followed by our response.
Item 9A. Controls and Procedures, page 18
| 1. |
|
We note your disclosure that your “disclosure controls and procedures are effective in
timely alerting them to material information about Applied required to be disclosed in our
Exchange Act reports.” Please revise your disclosure in future filings and confirm to us, if
true, that your officers concluded that your disclosure controls and procedures are effective
to ensure that information required to be disclosed in the reports that you file or submit
under the Exchange Act is recorded, processed, summarized and reported, within the time
periods specified in the Commission’s rules and forms and that information required to be
disclosed in the reports you file or submit under the Exchange Act is accumulated and
communicated to your management, including your chief executive officer and chief financial
officer to allow timely decisions regarding required disclosure. Otherwise, please conclude
that your disclosure controls and procedures are effective or ineffective, whichever the case
may be. |
Our
officers have concluded that our disclosure controls and procedures
are effective. Assuming no material changes, we will
replace paragraph one of our disclosure in future filings as follows:
Page 1 of 6
The Company’s management, under the supervision and with the participation of the
Chief Executive Officer (CEO) and Chief Financial Officer (CFO), evaluated the
effectiveness of the Company’s disclosure controls and
procedures, as defined in Exchange Act Rule 13a-15(e), as of the end of the period
covered by this report. Based on that evaluation, management has concluded that
the Company’s disclosure controls and procedures are effective.
Exhibit 13
Management’s Discussion and Analysis of Financial Condition and Results of Operations, page 10
| 2. |
|
In future filings, please revise your discussion and analysis of your results of operations
to quantify the impact each factor you attribute to each line item’s increase or decrease over
the prior period or as a percentage of net sales to allow investors to better understand your
results. Specifically, you attribute the increase in the service center based distribution
segment net sales for fiscal year 2007 over fiscal year 2006 to (a) sales mix, (b) volume, (c)
the recovery of supplier price increases, (d) the strengthening of the Canadian currency, and
(e) sales generated by acquired businesses without any explanation as to the amount by which
each factor contributed to the increase. Refer to Item 303 (A)(3) of Regulation S-K and
Section 501.12.b.3 of the Financial Reporting Codification for guidance. |
We will revise future filings, beginning with our Form 10-Q for the period ended March 31,
2008, where possible and material to investors, to quantify the impact of the factors we
attribute to each line item’s increase or decrease over the prior year or as a percentage of
net sales. We primarily sell industrial repair parts and offer over 3 million stock keeping
units (“sku”) to customers from over 2,000 manufacturers. A large portion of our
business is selling to meet a customer’s repair needs and as such, a significant number of the
sku’s we carry are sold infrequently and in small quantities. As a result of this sales
pattern, we cannot make a precise quantification of year over year changes in volume of product
sold, the mix of product sold or the impact of supplier price increases on the level of sales.
We will quantify the combined impact of these factors separately from other factors such as the
impact of currency fluctuations or acquisitions, as applicable.
Page 2 of 6
Critical Accounting Policies, page 13
| 3. |
|
Please revise your disclosure for the supplier purchasing programs to quantify the amount
of incentives recognized in inventories and as a reduction of cost of sales for each period
presented to allow an investor to understand the impact of this estimate on your consolidated
financial statements. Refer to Section 501.14 of the Financial Reporting Codification for
guidance. |
In reviewing Section 501.14 we note the requirements as excerpted below:
“Many estimates and assumptions involved in the application of GAAP have a
material impact on reported financial condition and operating performance and
on the comparability of such information over different reporting periods.
When preparing disclosure under the current requirements, companies should
consider whether they have made accounting estimates or assumptions where:
| |
• |
|
the nature of the estimates or assumptions is material due to the
levels of subjectivity and judgment necessary to account for highly
uncertain matters or of the susceptibility of such matters to change;
and |
| |
| |
• |
|
the impact of the estimates and assumptions on financial condition
or operating performance is material.” |
Our supplier purchasing programs generally provide for incentives that are earned upon
achieving specific purchasing volumes. These percentages can change based on the volume of
purchases. Over the past several years, we have changed most of our programs such that the
periods of coverage coincide with our fiscal year. As such, most amounts accrued as of year
end are based on known factors such as actual purchases and an agreed upon percentage. The
level of subjectivity and judgment used to account for these programs as of year end is
limited. The change in the June 30, 2007 amounts accrued for fiscal year programs versus the
amounts subsequently collected was less than $0.2 million.
At June 30, 2007, approximately $3.8 million was accrued for programs not ending as of our
fiscal year. Differences between the projected annual volume of purchases (used to determine
the incentive percentage on purchases) and actual purchases generally reflect buying decisions
made in subsequent periods. If this results in a different purchasing incentive percentage
rate, we may experience cumulative adjustments to the incentive accrual between reporting
periods. The net impact of discrete purchasing decisions made in the following accounting
period enabled us to move to larger purchasing incentive percentages for such programs. This
resulted in increased purchase incentives recorded in fiscal 2008 and 2007 of approximately
$2.0 million, respectively, pertaining to purchases made in previous
accounting periods.
Page 3 of 6
Given that the majority of our supplier purchasing programs end with our fiscal year, the level
of estimation and judgment as of June 30 is no longer significant and as such we plan to remove
this from our critical accounting policies in future filings. However, we plan to disclose
material changes affecting the comparability of reported financial results as required under
501.12.b.3 ‘Focus on Material Trends and Uncertainties’ and 501.04 ‘Material Changes in
Management’s Discussion and Analysis of Financial Condition and the Results of Operations’.
| 4. |
|
In future filings, please revise your disclosure to state the impact of a plus or minus 1%
change in your key assumptions in estimating your pension costs, such as the discount rate,
return on plan assets, and rate of compensation increases. Refer to Section 501.14 of the
Financial Reporting Codification for guidance. |
We agree and will revise our future filings beginning with the June 30, 2008 Form 10-K to
disclose the impact of a plus or minus 1% change in our key assumptions for estimating our
pension costs.
Note 1: Business and Accounting Policies, page 20
Self-Insurance Liabilities, page 21
| 5. |
|
In future filings, please either name the independent actuarial firms and other specialists
used in determining your self-insurance liabilities reserves or remove your reference to such
experts in your disclosures throughout the Form 10-K. We also remind you that if you refer to
experts in any filings under the 1933 Securities Act or filings that are incorporated by
reference, you also must include their consent. Refer to Section 436(b) of Regulation C. |
We agree and will revise future filings beginning with the June 30, 2008 Form 10-K to remove
our references to experts throughout the filing.
Shipping and Handling Costs, page 21
| 6. |
|
In future filings, please disclose the amount of internal delivery costs included in
selling, distribution and administrative expenses for each period presented, or state that
such costs are immaterial. Refer to paragraph 6 of EITF 00-10. |
We agree and will revise future filings, beginning with the June 30, 2008 Form 10-K to include
the amount of internal delivery costs included in selling, distribution and administrative
expenses for each period presented.
Page 4 of 6
Note 12: Commitments and Contingencies, page 32
| 7. |
|
We note your statement regarding your pending judicial and administrative proceedings,
“...the Company does not believe that any liabilities that may result from these proceedings
are reasonably likely to have a material adverse effect...” the language you use to describe
these loss contingencies is not contemplated by SFAS 5. Please revise your disclosure in
future filings to clarify whether you believe it is probable, reasonably possible or remote
that losses could be material. Please note that a statement that a contingency is not
expected to be material does not satisfy the requirements of SFAS 5, if there is a least a
reasonable possibility that a loss exceeding amounts already recognized may have been incurred
and the amount of that additional loss would be material to a decision to buy or sell your
securities. Please provide us with the disclosure you intend to include in future filings.
Refer to SFAS 5 for guidance. |
We
agree and assuming no material changes, will revise future filings, beginning with the June 30, 2008 Form 10-K as follows:
The Company is a party to various pending judicial and administrative proceedings.
Based on circumstances currently known, the Company believes the
likelihood is remote that
the ultimate resolution of any of these matters will have, either individually or
in the aggregate, a material adverse effect on the Company’s consolidated
financial position, results of operations, or cash flows.
Additionally, should there be a reasonable possibility that a loss contingency will exceed the
amounts already recognized, we will disclose the nature of the contingency and give an estimate
of the possible loss or range of loss or state that such an estimate cannot be made.
As requested, we hereby acknowledge the following:
| |
• |
|
Applied Industrial Technologies, Inc. is responsible for the adequacy and
accuracy of the disclosure in our filings |
| |
| |
• |
|
Staff comments or changes to disclosure in response to staff comments do not
foreclose the Commission from taking any action with respect to the filing; and |
| |
| |
• |
|
Applied Industrial Technologies, Inc. may not assert staff comments as a
defense in any proceeding initiated by the Commission or any person under the
federal securities laws of the United States. |
Page 5 of 6
We appreciate the Staff’s comments and understand the purpose of the review process is to assist us
in our compliance with the applicable disclosure requirements and to enhance the overall
disclosures in our filings. We hope the forgoing responses adequately address the comments raised
in your letter of February 26, 2008. Please contact me directly at (216-426-4417) with any further
questions or comments.
Sincerely,
/s/ Mark O.
Eisele
Mark O. Eisele
Vice President — Chief Financial Officer & Treasurer
| |
|
|
|
|
cc:
|
|
|
|
Fred Bauer, Applied Industrial Technologies |
|
|
|
|
Dan Brezovec, Applied Industrial Technologies |
|
|
|
|
Mark Quarm, Deloitte & Touche |
|
|
|
|
David Zagore, Squire, Sanders & Dempsey |
|
|
|
|
Tracey Houser, SEC |
|
|
|
|
Al Pavot, SEC |
Page 6 of 6